PROVE features
Everything your jobs need, connected.
Scheduling, your team, quotes, variations, invoices, forms and proof of work — all attached to the job, from enquiry to payment.
TRY PROVE FREE FOR 14 DAYS
No credit or debit card required. No upfront payment.
Jobs & scheduling
Know what's booked, who's going and where every job stands.
- Jobs linked to the customer, site and accepted quote
- Calendar scheduling with priorities and dispatch status
- Job instructions and prioritised task checklists
- See who completed each task and when; completed jobs are locked
- Customers and sites stored once and reused
Team & permissions
Give each person the access they need — no more, no less.
- Invite your team and assign people to jobs
- Core roles for owners, managers, supervisors, office and operatives
- Extra permissions per person, without inventing new job titles
- Field staff work on the jobs they're assigned to
- Time & attendance with timesheet approval
Today
Jobs
Quotes
To send
Invoices
Unpaid
- Kitchen refit · 14 Elm RdIn progress
- Boiler swap · Flat 9Scheduled
- Rewire · Flat 2Needs sign-off
Quotes, variations & invoicing
Price it once and carry it through to the invoice.
- Item / schedule-of-rates library for consistent pricing
- Quotes with totals calculated for you; accepted quotes become jobs
- Variations priced, sent and approved against the job
- Invoices created from the job, with approved variations added as lines
- Record part and full payments; outstanding balances update automatically
- Supply & fit base units£1,840.00
- First-fix electrics£620.00
- Variation · extra socket run£145.00
Forms & compliance supporting records
The same checks, done the same way, on every job.
- Shared starter templates to get going quickly
- Custom drag-and-drop form builder for sections, questions and choices
- Conditional questions that appear only when relevant
- Company branding, with per-template header, footer and terms options
- Photos and on-screen signatures inside the form
- Forms started from the job, with submission history on the job
- Review with approval or rejection — rejected forms are corrected and resubmitted on the same record
- Offline drafts that sync when you're back online
Templates for regulated work are supporting records, not official certificates. A statutory certificate must be issued or validated by an appropriately qualified, registered or accredited person.
Area inspected *
Area safe? *
Describe the issue *
Shown because “No” was chosen
Evidence capture & job history
A time-stamped record of what was done, by whom and when.
- Photos, notes and voice notes captured against the job
- Date and time recorded automatically
- Append-only job notes with the author recorded
- Searchable job timeline and history
- Evidence packs and reports for a job
Before08:14
Cable route10:32
Finished15:47
- Voice note · consumer unit replacedSam · 14:02
- Customer signed off the work16:10
Customer approvals, handover & document sharing
Professional paperwork your customers can act on straight away.
- Branded quote, variation and invoice documents
- Secure, expiring links your customer can open on any device
- Customers accept or decline quotes and variations online
- Customer sign-off of completed work
- Each decision recorded permanently with the document
Kitchen refit — 14 Elm Road
£2,460.00
Accepted by the customer
Name, date and time recorded with the quote
Xero integration
Keep your accounts where they belong.
- Connect your Xero organisation
- Send PROVE invoices to Xero as draft invoices
- Customer contacts linked between PROVE and Xero
PROVE is not accounting software and doesn't replace Xero.
Xero integration
Offline field work
Keep going when the signal drops.
- Start and fill in forms on jobs you're assigned to without a connection
- Photos and signatures saved on the device
- Clear status: saved offline, pending upload, uploading, synced or sync failed
- Automatic sync when you're back online, with retry
- Duplicate-proof uploads and conflict warnings so answers aren't silently overwritten
Offline working covers forms. Other parts of PROVE — such as scheduling, quotes and invoices — need a connection. Use the app online at least once on a device before relying on it offline.
Offline field work
Weighing up options?
See a fair comparison with Workever and BigChange
Run the job. Keep the record.
TRY PROVE FREE FOR 14 DAYS
No credit or debit card required. No upfront payment.
Get your jobs, team, scheduling, quotes, invoices and paperwork organised in one place.